Federation of Historic
Motoring Clubs SA Inc

FAQ’s

 “Extension”

Q: “Extension” on Conditional Registration, is that automatic or does the owner have to request it?

This allows the vehicle to be moved 500m for the purpose of relocating the vehicle from one part of a property to another or enabling another vehicle to gain access to a road or property.
 

A: The extension is granted automatically as part of the registration process.
 

Who Can Drive a Conditional Historic Registered Vehicle

Q: Do you have to be a Member of the Club to drive a vehicle on conditional registration.

A: No, any person who holds a valid current licence for that type of vehicle can operate it.

Multiple Drivers

Q: If you change drivers during the day does the new driver have to sign the Log Book

A: No, a single entry for that date is all that is required.


Buses on Club Registration

Q: What criteria do they have to meet if

     Vehicle is in original form

A: If vehicle has 13 or more seats they will need to have an annual bus inspection. This is regardless of use.     

    Vehicle has been converted to a mobile home.

A: Modified to be motorhomes they would need a seating inspection where seating numbers have changed and a new seating plate is then fitted. Vehicle would then be registered as caravan vehicle with no other inspection requirements.”
 

MR334 Forms

Q: Can I use another Authorised Person’s MR334 Pad

A: No the system will reject the application and owner will have to have it re-done.

Q: Who supplies the MR334 Pads

A: Pads are available only from DIT and must be ordered in writing on club letterhead with Authorised Officers full details Address details are

                        Plate Administration

                        DPTI

                        GPO Box 1533

                        Adelaide SA 5001

 

Or the letter can attached to an email (.pdf format) email address is

                                 dit.plateenquiries@sa.gov.au

 

Changing "Information about the Owner and the Vehicle”

Q: Can I change the "Information about the Owner and the Vehicle” Page in the Log Book OR do I have to issue a new book?
A: Following Details can be changed

            Residential Address

            Engine Number

            Registration Plate Number

Ensure first that DPTI have been notified of the changes first to ensure log Book Details match DPTI records

 

Log Books

Vehicle going onto scheme for First Time

Two criteria must met.

  1. Was an MR334 issued by your Club. – Sight your Club Copy or confirm with Club’s Authorised Person
  2. Is the person a Financial Member of your Club? - If in doubt ask for proof of currency of membership.

Cancelled Book

A Log Book needs to Cancelled for the following reasons

  1. Vehicle has been Sold
  2. Owner has “resigned” from club
  3. Vehicle has been transferred to another Club
  4. Registration Cancelled or reverted to full registration

In all of the above cases the club is not required to notify DPTI.

To cancel a Log Book either rule out or cut out unused pages.

The owner should retain the cancelled Log Book for at least 60 days after the date of last entry.
 

Vehicle Transferring from another Club

Current Log Book New member has  a Current Log Book issued by other Club and wants to have a Log Book issued by your Club – Log Books are not transferable.

  1. Old Log Book must be cancelled by issuing Club (If there are extenuating circumstances that make this difficult contact the Federation)
  2. Cancelled Book presented to New Club’s Registrar – proof of cancellation.
  3. Is the person a Financial Member of your Club? - If in doubt ask for proof of currency of membership.
  4. Authorisation Officer verifies vehicle and issues new MR334 – even if vehicle is registered the owner must lodge the new MR334 with Service SA or DPTI so the vehicle can be "moved" from the Old Club to the New Club
  5. New Log Book issued

Member Wishes to change clubs at end of Club Year. New member's membership of Old Club is due to expire e.g. 30th June and they want to change over at that point.

  1. Authorisation Officer verifies vehicle and issues new MR334 – even if vehicle is registered the owner must lodge the new MR334 with Service SA or DPTI so the vehicle can be "moved" from the Old Club to the New Club
  2. New Log issued with commencement date later than the expiry date of the membership of the old club e.g. 1st of July Note: This book is not valid until that date.
  3. Imperative that new member advises his old club that he is not renewing his membership.

Expired Log Book New member has an expired Log Book issued by other Club wants to have a Log Book issued by your Club

  1. Expired Book presented to New Club’s Registrar.
  2. Is the person a Financial Member of your Club? - If in doubt ask for proof of currency of membership.
  3. Authorisation Officer verifies vehicle and issues new MR334 – even if vehicle is registered the owner must lodge the new MR334 with Service SA or DPTI so the vehicle can be "moved" from the Old Club to the New Club
  4. New Log Book issued
  5. Ensure member notifies old club that he has changed clubs.

Un-Financial Member

When a member becomes un-financial, they no longer meet one of the criteria for Conditional Historic Registration and the Club must notify DPTI in writing on Club letterhead within two months after the end of the Club’s financial year and include

  1. Vehicle Registration
  2. Owner[s] Name
  3. Address
  4. If available Owner’s Client Number (On registration Papers & Driver’s Licence)

Who can validate a Log Book

There are two distinct roles, which can filled by the one person but are two separate functions

Log Book Registrar, Club Log Book Officer they have a variety of names – the member nominated by the club to “take all appropriate measures in the issue, management and record keeping requirements for Scheme log books (pge 8 of the code)

          i.e. maintains a record of all log books issued to the members and submits a Club Log Book return to the Federation on a periodic basis.

The club needs to notify only the Federation who is the filling this role in the Club.

Log Book Validation Person, the role of this person is to validate the Log Book each membership year. The Log Book currently uses the wording “Authorisation Officer” (which will be changed to Club Validation Officer at next batch printed) this has no connection to a club’s “Authorised Person” as defined in the code. The club is not required to notify DPTI or the Federation of the appointments but need to minute the appointments.

Unregistered Vehicle permit for a LHD vehicles

DPTI has updated policy to allow for a Unregistered Vehicle permit for a LHD vehicle which has a single trip exemption for the purpose of repairs.

The exemption must be issued first and Vehicle Standards staff will need to be satisfied it is going to an actual mechanic’s shop not a private home, then an Unregistered Vehicle permit can be issued to drive the vehicle there and back.

 

About Us

The "Federation" in its various titles has been serving the interests of historic motorists in South Australia since 1971. Starting with five foundation members, it now boasts more than a hundred member clubs from all areas of the State.
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Contact Us

Federation of Historic Motoring Clubs SA Inc.

PO Box 703 Plympton SA 5038

Phone: 0417 847 944

Email: secretary@fhmcsa.org.au

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